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Executive Assistant



Basking Ridge, Bernards, NJ, USA · Ridge, MD, USA · United States
Posted on Wednesday, June 26, 2024
This role is with Verizon. WayUp is partnering with Verizon to hire top talent.

### When you join Verizon Verizon is one of the world’s leading providers of technology and communications services, transforming the way we connect around the world. We’re a human network that reaches across the globe and works behind the scenes. We anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together—lifting up our communities and striving to make an impact to move the world forward. If you’re fueled by purpose, and powered by persistence, explore a career with us. Here, you’ll discover the rigor it takes to make a difference and the fulfillment that comes with living the \#NetworkLife. ### What you’ll be doing... You are organized, detail-oriented, and thrive on resolving operational challenges that come your way. You will use your business knowledge and professionalism to support your team by coordinating and ensuring efficiency for the Vice President and their Sr. Directors, who are part of the Verizon Value Total by Verizon organization. You’ll be organizing calendars, ensuring meeting governance, coordinating activities, ordering supplies, managing travel arrangements and expense processing, providing technical support, and processing recognition – essentially taking care of the day-to-day operations to keep the team functioning on all cylinders. Additional responsibilities will include:

  • Managing and maintaining a senior executive’s complex calendar with constantly changing priorities, while maintaining sensitivity, including scheduling meetings without clearance on occasion, arranging travel accommodations as necessary, and carving out time for focused work.
  • Acting as a gatekeeper and scrutinizing all requests to ensure time efficiency.
  • Screening meeting requests and employee inquiries, ascertaining who can be redirected to subordinate directors or other offices.
  • Bringing urgent issues for action to supervisor’s attention.
  • Providing information with discretion as needed, requiring detailed knowledge of the Executive’s span of control, the business unit, and general knowledge of company policies, practices, and operations.
  • Preparing documents including developing presentations and correspondence while practicing adherence to Brand Compliance.
  • Partnering with other Executive Admins in the Executive's organization and setting a plan with other members of the administrative staff to ensure constant coverage.
  • Developing processes for maintaining team records and training other administrative personnel on procedures while safeguarding confidential information.
  • Organizing and coordinating the operation of an office overseeing and managing the provisioning of supplies, equipment, and services that enable the staff to perform their jobs effectively.
  • Establishing relationships and a strong network with internal executive administrative teams, as well as external administrative teams of our partners.
  • Acting as representative and ambassador to external constituents as needed.
  • Performing ad hoc project-related duties as requested. What we’re looking for... You'll need to have:
  • Bachelor's degree or one or more years of work experience.
  • Project management experience.
  • Executive support experience.
  • Willingness to travel.
  • Ability to work a hybrid schedule based out of Miami, FL with assigned office days.

Even better if you have one or more of the following:

  • Solid proficiency with Web-ex, Google Suite, Microsoft Office, and Slack.
  • Strong culture building across teams to keep employees informed and engaged through coordination and moderation of various governance activities.
  • Demonstrated strong verbal and written communications.
  • Ability to work well independently and under pressure.
  • Ability to collaborate with internal and external partners.
  • Experience juggling multiple high priority projects with the ability to stay organized and meet deadlines.
  • Three or more years of administrative experience. If Verizon and this role sound like a fit for you, we encourage you to apply even if you don't meet every "even better" qualification listed above. ### Where you’ll be working In this hybrid role, you'll have a defined work location that includes work from home and assigned office days set by your manager. ### Scheduled Weekly Hours 40 ### Equal Employment Opportunity

We’re proud to be an equal opportunity employer - and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out [our diversity and inclusion](https://mycareer.verizon.com/life-at-verizon/work-culture/) page to learn more.