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Publishing and Marketing Assistant

Callisto Media

Callisto Media

Marketing & Communications
Naperville, IL, USA
Posted on Thursday, May 23, 2024
At Sourcebooks, our passion for books drives us to champion our library and independent bookstore partners. As a leading publisher, we cultivate a collaborative and dynamic environment where creativity and innovation flourish. We are seeking an enthusiastic Administrative Assistant for our Publishing and Marketing Teams, who is keen to learn and develop within this role In addition to handling general administrative tasks for the department, the ideal candidate will have effective organizational and communication skills that will ensure smooth coordination and execution of our marketing initiatives.

This role is based in our Naperville office onsite 5 days/week, where you'll work closely with a variety of internal teams and external business partners. This is an hourly non-exempt position at $19.50/hourly.

Publishing and Marketing Assistant Responsibilities:
  • Coordinate mailings for our Independent bookstore, library, awards committees, and advertising partners.
  • Create PowerPoints, graphs, and other presentation materials to present to decision-makers.
  • Monitoring preorder marketing campaigns, making improvements as needed.
  • Assist with events, festivals, and trade shows by booking events, securing venues for dinners, submitting authors for panel opportunities, and attending shows and traveling up to five times per year.
  • Manage internal data entry to ensure that our databases remain up to date.
  • Schedule meetings and run PowerPoints for large company-wide meetings.
  • Work with our design team to write copy for marketing materials and assist with email marketing.
  • Analyze sales data and create reports.
  • Perform other duties as assigned.
Skills/Requirements:
  • Bachelor’s degree or relevant industry experience in similar role with a minimum of 3+years
  • Exceptional organizational skills with an eye for detail, adept at managing multiple tasks daily.
  • Proactive and collaborative mindset, passionate about books and contributing to team success.
  • Proficiency with PowerPoint and Microsoft Office tools.
  • Must love books!
  • Willing to travel up to 5 times per year.
Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.


Sourcebooks is a fast-growing entrepreneurial company seeking impact players and difference makers. We create books that transcend categories and defy odds; with hundreds of national bestsellers and awards to show for it. We are a company of enthusiastic, book-loving employees who are dedicated to connecting books to readers in new and innovative ways. Every day, we are transforming the publishing industry with bold thinking and unprecedented results. Story by story, book by book, we have touched over 100 million lives. Join us as we strive to change 100 million more.


Sourcebooks is a thriving entrepreneurial company that brings extraordinary authors to readers in the most dynamic, data-driven ways. We create books that transcend categories and defy odds, and we have been honored with hundreds of national bestsellers and awards. We are a company of enthusiastic booklovers passionate about connecting books to readers in new and innovative ways. Story by story, book by book, we have changed more than 100 million lives. Join us as we change 100 million more.