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Software Asset Manager, Strategic Sourcing

Auth0

Auth0

San Francisco, CA, USA
Posted on Friday, June 21, 2024

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

As a member of Okta’s Strategic Sourcing & Procurement (SS&P) organization you will establish and lead the Software Asset Management (SAM) program within SS&P organization. You will closely partner with various functional groups including IT, Internal Audit, Strategic Sourcing and other stakeholders to draft the strategy and establish the SAM program with objectives including managing end-to-end software lifecycle and reducing the Risk and Spend. The Software Asset Manager will be responsible for the daily and long-term strategic management of software spending including planning, monitoring, and recording of software licenses to ensure compliance with supplier contracts. The individual will closely partner with the software Sourcing team to assist in forming software category strategies to optimize technology spending across the organization. This position will report to the Head of Strategic Sourcing & Procurement.

Responsibilities:

  • Lead the development of business requirements, design, and business processes for the Software Asset Management module in solutions such as ServiceNow. Partner with IT organization for implementation ensuring targets for SS&P are met to enable internal business processes
  • Document end-to-end software lifecycle and align it with the Sourcing & Procurement processes and policies. Highlight the need for improvements and process gaps, work with SS&P leadership, peers and stakeholders to gain approvals and implement changes
  • Partner with Strategic Sourcing, IT, Security and other stakeholders to develop a preferred list of SaaS suppliers
  • Develop processes for managing software licenses to optimize cost and maintain licensing compliance
  • Ensure adherence to software licensing agreements, monitor license usage, and take necessary measures to address any non-compliance issues
  • Maintain an accurate and up-to-date inventory of software licenses, versions, and deployments throughout the organization
  • Analyze software usage patterns, identify opportunities for optimization, and collaborate with Sourcing peers and stakeholders to implement strategies to optimize license allocation and reduce costs
  • Prepare software asset-related reports and documentation, such as license entitlements, deployments, usage, and compliance status
  • Identify and mitigate software asset management risks, such as security vulnerabilities, unauthorized software usage, and potential legal implications
  • Work closely with other departments to ensure successful deployment of processes; providing communication when gaps are identified
  • Continuously evaluate and improve Software Asset Management processes, policies, and procedures to enhance efficiency and effectiveness
  • Develop processes to harvest and redeploy software licenses in partnership with IT
  • Create and deliver needed reports to management
  • Perform software license audits and initiate corrective actions where needed
  • Lead activities related to software audits initiated by Internal Audit

Preferred Qualifications:

  • 5-10 years of experience in software asset management with detailed understanding of software lifecycle and best practices in a global environment with stringent security compliance and risk policies
  • Previous experience with IT sourcing & procurement highly desired
  • Deep understanding of sourcing & procurement processes and methodologies within a global organization
  • Knowledge of Procure-to-Pay processes including experience working with P2P systems such as COUPA
  • Experience with platforms like ServiceNow SAM module (preferred), Demonstrate ability to manage the software asset management lifecycle and have proven experience in creating value in this area
  • Previous experience working in consulting in similar capacity desired
  • System design and implementation experience
  • Proven ability and experience in executing software asset management processes successfully
  • Strong knowledge of licensing agreements involving software and could
  • Strong ability to conduct assigned tasks independently with little supervision
  • Bachelor’s degree in IT, Business, Finance, and/or commensurate professional experience
  • ITIL Certification Preferred
#LI-MK1 Okta’s Top 5 Core Leadership Competencies are part of the deeply ingrained principles that guide all of our company’s actions. They also align strongly to our cultural cornerstones, our Okta values: love our customers, empower our people, never stop innovating, act with integrity, and maintain transparency. It’s our expectation that our managers and leaders embody these core competencies:
  • Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
  • Demonstrates Self-Awareness (EQ): Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
  • Develops Talent: Developing people to meet both their career goals and the organization’s goals.
  • Drives Results: Consistently achieving results, even under tough circumstances.
  • Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies.

Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, New York, and Washington is between:$112,000$168,000 USD The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $126,000$188,000 USD

What you can look forward to as an Full-Time Okta employee!

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application or interview process, please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.